Mandatory v Non-Mandatory:
For any event that has mandatory attendance this will be visible via two key features:
- The calendar event will have diagonal stripes instead of the solid colour for non-mandatory calendar events
- An exclamation mark icon will be present before the description of the event
Example of Mandatory event:
When you hover over the event you will also see that the attendance is mandatory via the text in the event information section. You will also see the exclamation mark icon in the bottom right hand corner of the event details section (see below).
Apart from the visual differences as explained above there is also some functionality differences for users responding to mandatory v non-mandatory events.
Responding No or Maybe:
If a user responds No or Maybe to a mandatory they are required to give a reason via the attendance notes box. If they fail to do so, this warning will appear and their response will not save.
The attendance notes box will then highlight red to prompt the user to complete this section:
Switching Events from Non-Mandatory to Mandatory:
In some scenarios, events may have been created as non-mandatory that are now required to be mandatory.
This can be edited by clicking on the relevant event and selecting edit. However, when the mandatory button is selected this warning will appear (see below). As the note indicates, any responses already submitted for this event will clear.
Switching events from mandatory to non-mandatory keeps all responses.
Mandatory events can also be viewed when exporting the calendar. Please note that the shading will not be the same as the platform shading (they will all be solid colours) but the exclamation icon will be present in the export (see below) indicating mandatory events.
Bulk Event Copy:
When doing a bulk event copy, the mandatory and non-mandatory events will be visible as they would be in the normal calendar view.